Employee onboarding checklist
24 items, none ticked yet
4 sections · about 7 h 20 min of work left
Before the start date0/8
Day one0/6
First week0/5
First months0/5
Made with checklists.tools
Employee onboarding checklist
An onboarding checklist for whoever is welcoming a new hire: paperwork and equipment before the start date, a planned first day, a first week with real work and check-ins over the first months. Edit it to match your company.
Changes are saved on this device as soon as you tick or edit.
Tips for your employee onboarding checklist
What should be ready before a new employee starts?
Everything that would waste their first morning if it were missing: contract signed, payroll set up, laptop delivered and working, accounts created, building access or remote setup ready, and a plan for the first day sent ahead. The "Before the start date" section lists these.
What paperwork is needed to hire someone?
It depends on the country and sometimes the state: identity and right-to-work checks, tax forms, contracts and registration with social security or similar. This list has one item for it on purpose. Follow your government’s employer guidance or your HR or payroll provider, and add their steps as items.
What makes a good first week?
Clear expectations, people to ask and one piece of real work. Explain the role and how it is reviewed, book short introductions, give a task small enough to finish, and end the week with a check-in about what is still unclear.
How do you use one checklist for every new hire?
Edit this template once to match your company, then press Duplicate for each new hire and rename the copy with their name and start date. Each copy is saved separately on this device.
Questions about this checklist
Is this the same as the first-week list for new employees?
No. This one is for the manager or HR. The "New job: first week" template in the gallery is for the person starting.
Can I share the list with the new hire?
Yes. Press Share link and send it. Remember that the link carries the whole list, so do not put personal data such as salary or ID numbers in it.
Can I print the onboarding checklist?
Yes. Press Print for a clean sheet to bring to the first meeting.
Can I note who is responsible for each step?
Edit an item and add the owner at the end, such as “Order the laptop: IT” or “Welcome message: manager”. The names stay in the saved list, in the printed sheet and in the text you copy, so everyone involved can see which step is theirs.
Does it replace an HR system?
No. It is a checklist in your browser, with no accounts, reminders or records. It is for running through the steps, not for storing employee data.
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